ÌÇÐÄlogoÈë¿Ú

Clubs and organizations are expected to notify the university when planning an off-campus event or trip. A member from the organization, typically the member planning and organizing the trip, should complete no later than one week prior to the departure date. Organization presidents and advisors are required to sign off on the form prior to receiving approval from the Office of Campus Life.

Transportation for your off-campus trip: Students who are driving their personal vehicle for an off-campus event or trip should complete a transportation waiver. The form must be completed and returned to the Office of Campus Life prior to the trip date. The form will be available soon.

Room Reservations
Clubs and organizations must reserve a space for all meetings and events through the Contact the Office of Conference and Event Management if you have questions about reserving space at events@moravian.edu.

Catering
Food and beverages for club meetings and events should be provided by However, you may reach out to catering in advance to receive approval if you’d like to bring outside food. Catering orders can be completed online through Catertrax and the club account number can be used to process payment. Catering orders must be submitted at least seven days prior to the event or meeting.

Fundraising
All fundraising events must get submitted to and approved by the Office of Campus Life.

• RSOs should submit their fundraising or donation drive request by submitting their proposal through 25Live at least two weeks prior to the event.
• RSOs hosting a fundraiser or donation drive but not utilizing a space should submit the . A staff member from Campus Life will review the request and contact the designated representatives from the RSO regarding the status of the event. If you have questions about fundraising, please contact campuslife@moravian.edu.

Check Request/Reimbursement Voucher
All check request and reimbursement must be submitted to the shared financial document between USG and clubs. All request/reimbursement must be submitted by Sundays at 4 p.m. on a weekly basis. If you have any questions regarding a financial matter please email usgfinance@moravian.edu.    

If your club/organization is hosting an event with external vendors (including, but not limited to, paying for guest speaker, performer, DJ, entertainment, etc.) you must obtain a contract which should be signed by Mark Reed, Vice President of Finance & Administration. Contracts should be reviewed by club leaders and advisors with consultation from the Office of Campus Life and then emailed to Mark Reed (reedm@moravian.edu) for signature. Students and advisors are not permitted to sign contracts on the university’s behalf.